Legal Documentation

      Terms & Conditions

      Master Guest Policy Handbook for all Signature Hospitality properties

      Legally Binding Agreement
      Effective Immediately

      Table of Contents

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      Introduction

      Welcome to Signature Hospitality Group, a trusted name in premium and personalised hospitality across our portfolio of hotels, resorts, executive lodges, boutique residences, and serviced apartments.

      This Guest Policy Handbook applies to all Signature-managed properties and has been developed to align operational standards across our group while upholding our values of excellence, consistency, safety, and accountability.

      These policies are designed to offer clarity, protect our guests and partners, and ensure that every reservation, stay, and interaction is delivered with professionalism and precision.

      Global Cancellation & Reservation Policy

      This policy applies across all Signature-managed properties. We differentiate between individual, corporate, and multi-property reservations.

      1Individual Bookings (1 Room / 1 Suite)

      Free Cancellation

      Up to 14 days prior to arrival for most properties

      Partial Charge

      50% fee applies between 13 and 3 days prior to arrival

      Late Cancellation

      100% charged if cancelled within 48 hours or no-show

      2Group Bookings (3 Rooms or More)

      • 30+ Days Before Arrival:Full refund of deposit if cancelled
      • 14–30 Days Before Arrival:50% of total cost retained as cancellation fee
      • Less Than 14 Days:Full booking value charged

      3Multi-Property Bookings (Signature Portfolio)

      • • A centralised booking agreement will be issued, with property-specific cancellation clauses outlined per leg of the journey
      • • Any changes to the itinerary must be communicated at least 21 days in advance to avoid disruption
      • • Guests will receive a dedicated Guest Experience Liaison Officer for multi-property journeys lasting more than 7 nights across 2+ hotels

      4Guarantee & Deposit

      • • All bookings must be secured with a valid credit/debit card or mobile money payment confirmation
      • • A 30% deposit is required at the time of reservation
      • • This deposit becomes non-refundable once the free cancellation window closes

      Payment Policy

      Accepted Payment Methods

      Credit Cards
      Visa, MasterCard, American Express
      Mobile Money
      MTN, Airtel platforms (Rwanda)
      Bank Transfers
      Rwandan and international accounts
      Cash Payments
      RWF and USD at check-in

      Payment Timing

      At Booking
      30% deposit due for all reservations
      Check-In
      Full payment due prior to or upon arrival
      Check-Out
      Any incidental charges must be settled
      Corporate Partners
      Monthly billing arrangements available

      Check-In / Check-Out Policy

      2:00 PM
      Standard Check-In Time
      11:00 AM
      Standard Check-Out Time

      Early Check-In / Late Check-Out

      Early Check-In (6:00 AM - 2:00 PM)

      Subject to room readiness and prior request

      Late Check-Out Options:

      Until 3:00 PM:Complimentary (if available)
      3:00 PM – 7:00 PM:50% of room rate
      After 7:00 PM:Full room rate

      Child Policy

      Children are welcome at all Signature properties, with family-friendly services including cots, highchairs, and child-specific menus available on request.

      Ages 0-5
      Stay Free
      When sharing with paying adult
      Ages 6-12
      50% Rate
      Inclusive of breakfast
      Ages 13+
      Full Rate
      Adult rate applies

      Babysitting services may be arranged at select properties with 48-hour notice.

      Corporate, NGO & Diplomatic Stays

      Signature Hospitality Group has active partnerships with NGOs, diplomatic missions, and corporate clients. Contracted rates are accompanied by specific policies:

      • Dedicated Key Account Manager for contract clients
      • Monthly Invoicing, payment by the 15th of the following month
      • Priority check-in, late check-out extensions, and room upgrades
      • Pre-agreed blackout dates and flexible cancellation terms

      Guest Responsibility & Code of Conduct

      Guests agree to uphold a standard of decorum and safety as follows:

      • • Any wilful damage to property will result in immediate billing and potential police reporting
      • • Guests are responsible for visitors they invite to the premises
      • • Disruptive behaviour, noise violations, intoxication, or harassment will result in removal without refund

      Safety, Security & Privacy Policy

      Signature properties are equipped with enhanced safety protocols:

      24/7 Security

      CCTV monitoring in public areas and controlled access points

      In-Room Safes

      Provided for valuables. Hotel not responsible for unattended items

      Privacy Protection

      Guest information held in strict confidence

      Smoking, Pets & Sustainability Policies

      Smoking Policy

      Strict non-smoking policy in rooms and enclosed areas

      $100 deep-cleaning penaltyfor violations

      Pet Policy

      Pets not allowed except licensed service animals with documentation

      Pet-sitting referrals available at select locations

      Green Hospitality

      • • Energy-efficient systems
      • • Towel/linen reuse program
      • • Local sourcing
      • • Reduced plastic waste

      Multi-Property Itinerary Services

      Signature Hospitality offers a Multi-Destination Concierge Programme for guests travelling between our city and countryside properties:

      Standard Services

      • • Coordinated transfers between hotels
      • • Stay continuity management
      • • One unified invoice
      • • Loyalty rewards across journey
      • • Priority waitlist access

      Personal Itinerary Manager

      For bookings over 7 nights across 2+ properties

      • • Travel coordination oversight
      • • Preference management
      • • Real-time change handling

      Special Services & Requests

      Our team is ready to support:

      Airport Transfers

      Group or individual

      Event Hosting

      Weddings, conferences, retreats

      VIP Services

      Upgrades & curated tours

      Wellness

      Romantic & wellness packages

      Important: All special services should be booked 48 hours in advance for guaranteed availability.

      Agreement Confirmation

      By proceeding with your booking, you confirm that you have read, understood, and agree to all terms and conditions outlined in this Master Guest Policy Handbook. Your acceptance constitutes a legally binding agreement.

      This agreement was last updated on January 15, 2025

      Ready to Book Your Stay?

      By proceeding with your booking, you acknowledge that you have read, understood, and agree to these terms and conditions.